In the era of the pandemic, online learning and E-Learning App have been accepted as part of the new normal. Driving this change is the variety of virtual classroom solutions that are available on the market, which provides buyers with a variety of paid and free solutions.
Enlisted below are seven tips to choose the best Virtual Classroom App solution for your institution:
Also, read our story about ERP Software for schools in India.
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Technology has entered into all facets of our lives and the work we do. Schools today use technology to manage their operations efficiently and process large data in a manner that aids in quick decision making. Despite the benefits that technology has brought to schools, the task of choosing an ERP solution for your institution can be a daunting one.
Given below are a few tips to keep in mind while choosing a school management software:
Also, read our story of School Management ERP systems. Institutional ERP systems have been developed to make managing institutions effective and efficient. Such systems are scalable, thus enabling them to be used for small and large institutions. Despite the popularity of the buzzword ERP in the corporate world and in education today, one must be aware of the advantages of such a system. The advantages of ERP Software for schools in India are enlisted below:
● Efficient Operational Management: ERP systems are able to increase efficiency through the automation of tasks usually performed on a daily basis at institutions. The activities which are now automated are done with accuracy and are traceable by the administrator, thus eliminating human error which allows large data sets to be compiled and processed at the earliest. ● Cost-Effectiveness: The initial implementation of institutional ERP systems are on the higher side however, since modern ERP systems are cloud-based and managed by the service providers, the overall cost of maintenance and ownership of these systems for institutions tends to reduce overtime since institutions do not need to maintain or setup data centers/servers or have a dedicated support team to manage user queries. ● Data Privacy & Security: Reputed School ERP System are built in a way that ensures data privacy and security of the users. Today with the advent of block-chain technology whose architecture is used by certain ERP systems, every activity that is done through the ERP is double recorded, thus reducing the chance of data manipulation. Further, ERP systems such as ‘entrar ERP’ offer a feature such as Secure Access, which enables only authorized personnel to gain access to sensitive data. ● Seamless User Experience: By utilizing ERP systems, institutions will be able to provide their users with a seamless experience as all data within the system is interconnected and inter-related, thus eliminating the need for users to manually re-enter the data as they carry out various activities. Further, certain ERP systems such as ‘entrar’ provide a mobile version of the ERP for students and teachers thus enabling them to have access to relevant information on the go without needing to use a laptop. ● Reporting & Customization: ERP systems are capable of providing their users with various types of reports regarding the various activities of the institution. Entrar provides user-relevant reports which can be generated in a single click, these reports can be exported to Excel for further analysis or downloaded as a PDF. Furthermore, certain ERP systems also offer institutions the ability to customize the software, thus enabling them to offer a personalized experience for their students, teachers, and parents. Also, read our story about Best ERP for Schools. In order to efficiently and effectively manage the institutions of the 21st century, it is vital that all institutions equip themselves with an ERP. The following are the arguments for using ERP at educational institutions:
1. Operational Efficiency: School ERP Solution enables institutions to keep track of their operations in a manner that enables them to identify problem areas and areas for improvement through which certain strategies can be implemented that would aid in increasing the efficiency of operations and optimize resource utilization. 2. Reduced Overhead Costs: ERP systems can automate the routine administrative labor tasks that are performed by the administrative department, thus reducing the need for manpower to perform these tasks. By implementing ERP systems, institutions do not need to make their existing manpower redundant but use this opportunity to promote learning and up-gradation of their skills thus enabling their personal and professional growth. 3. Future Ready: ERP system is a software that enables it to be capable of being updated at any time to meet the future requirements of its users. This ability was tested when institutions were required to conduct their classes and assessments online. However, caution must be exercised when it comes to choosing an ERP system. Institutions must be sure of the support that would be offered for the system they are choosing and its ability to be customized, scalable as per the needs of the institution. 4. Traceability and Transparency: With ERP systems, educational institutions will be able to trace and track all the activities its users are performing on the system. Whether the data is regarding admissions, fee, assessment of results, all of this can be tracked by the overseeing authority, thus drastically reducing the chance of fraud and data malpractice either by the institution or its members when compared to manual management of operations. Furthermore, with the advent of blockchain technology which is offered on certain platforms, this risk is further reduced to almost nil. 5. Simplified Experience: When compared to manual management, ERP systems enable institutions to offer a seamless experience for their stakeholders. All aspects from the admission process, fee payment, examination, results to TC can be managed electronically without requiring students or parents to physically visit the institution to carry out these activities. 6. Ease of use: Modern School Management ERP systems are easy to use, understand and navigate due to their approach to offer simplistic UI for their users, hence implementing an ERP at your institution will not require any heavy-duty training for your staff. However, before committing to an ERP system, the institution has to keep in mind the simplicity aspect of the user experience. 7. External Software Compatibility: If your institution is using other software such as Tally to manage accounting or other operations, certain ERP systems like Entrar are capable of easily integrating existing software that is being used at your institution thus, there is no need to worry about external software compatibility with the ERP. Have a pleasant day!! Read more about School Management Software. Choosing a school ERP solution is a daunting task for every school as this crucial decision affects all stakeholders of the school and has an impact on school operational efficiency. Given below are certain aspects that need to be considered while choosing an ERP solution:
● Costs of Ownership: ERP For School Management do involve a considerable cost in terms of ownership and implementation of the system. Thus, while evaluating various ERP options, schools must consider the cost of maintenance in terms of whether data infrastructure setup, additional hardware costs such as provision NFC/RFID enabled cards for bus tracking, downtime involved during software maintenance and updating. Based on these costs, schools should make a prudent decision in order to avoid costs spiraling out of control in the long term. ● Scalability: Good school ERP systems should be capable of scaling up or scaling down as per the requirements of the school. Schools should make sure that the ERP system they are choosing should be capable of scalability while also ensuring the least or no amount of downtime for the school. This ability of ERP systems has been tested during the pandemic where schools were required to conduct classes and assessments online. Entrar ERP was one ERP solution that was able to provide its users with an online class solution in just under a week. ● Simplicity: Schools have to assess the ERP system in terms of its simplicity and ability to be used by even the least technically competent user. Navigation through menus has to be simple and intuitive in a manner that enables the user to get access to the information in the least number of steps. ERP systems that are not simple and easy to navigate must be avoided since implementing such systems at a school can lead to a costly failure. ● Customizability: ERP systems that offer customizability should be seriously considered by the schools since this offers the school the ability to personalize the ERP system in a manner that fits their needs. Furthermore, any changes that need to be made to the system, can easily be done in a customized manner according to the needs of each individual school that makes the experience a streamline one for their users. ● Support: No Online Classes For School is perfect, thus there are bound to be instances where schools require support. Schools need to make sure that the customer service provided by the ERP service provider is top-notch. Queries either from the school side or from the parent's side must be handled professionally, ethically, and efficiently. Entrar offers great customer support to its customers and even provides a dedicated support manager for individuals schools if requested. ● Data Privacy & Security: Today data privacy and security is a hot topic worldwide. Schools should ensure that their data which will be stored on the servers of the ERP provider must be located within India as well as be encrypted and stored securely. If needed, schools can consult with external experts regarding data protection before committing to an ERP solution. Also, read our story about School Management ERP Solution. |
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June 2021
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