With the pace of advancement in technology, up-gradation is a common occurrence which is due to changes or advancements in processes, technical specifications, processing power, and storage. But when do you know it’s time to upgrade?
Here a few signs you need to look out for that ascertain the need to upgrade your School ERP System: 1. Sluggish Performance: After years of use, you may notice a drop in performance of the ERP system which is due to wear and tear of the hard drives used in servers. Further, data that has been stored over the years would lead to reduced storage capacity and efficiency of the system to perform at optimum levels. This requires the worn-out hard drives to be replaced, server software to be updated, and archival data to be either deleted or stored in another location which would free up the storage needed by the system. 2. Security Vulnerability: Not all software will be supported by the manufacturer or service provider always, as new software is being developed which is more efficient and brings in new features. Thus in a world where hackers are always creating new ways and exploits to retrieve your data, it is vital that your school ERP is updated to the latest version. In case your ERP is no longer being supported, it is time to upgrade as soon as possible. 3. Inability to meet modern requirements: Usually ERP software is built and designed in a manner that makes it scalable, upgradable, and constantly capable of adapting to new user requirements. However, certain ERP systems do have limitations that may not allow them to be compatible with newer technologies or platforms. A prime example of feature adaptability is the ability for ERP For School Management such as Entrar ERP to be able to provide users the ability to conduct online classes, online assessments, and other e-learning solutions which are core requirements during the pandemic time. If your ERP system is unable to meet these requirements, it is time to upgrade. 4. User Benefits: Users of school ERP systems are usually students, teachers, parents, and management who expect that the benefits of using the system would extend to them as well. However, in order to reduce prices and compete in the lucrative Ed-tech industry, certain ERP systems focus on meeting the needs of only students or teachers while ignoring the needs of other users. If your ERP system is similar, it is time to upgrade since the benefits provided by ERP systems such as live bus tracking to parents, online assessment to students, online classes to teachers, in-depth reports to management, and much more provide for an overall seamless experience for all users, thus creating value for all users. 5. Increasing Costs: As your ERP system ages, you may notice a gradual increase in the cost of maintenance over the years. This is due to the fact that it generally gets costlier to maintain older hardware and software for the service provider due to their older configurations. Further, there comes a stage after which software can no longer be supported or updated since other services that are used by the ERP would be utilizing newer algorithms, processes, and more to function effectively. Thus, if your ERP system is becoming costly to maintain over time, it is best to look at the factors regarding this cost increase or upgrade. Also, read our story about ERP Software for Schools.
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School ERP systems are known to be essential additions for schools and educational institutions in the 21st century.
What is a School ERP System? School ERP software or systems are software’s that have been specially designed for schools in order to automate routine administrative tasks across various school functions in order to increase efficiency, accuracy, productivity in a cost effective manner. Why do schools need an ERP Solution? ● Increase efficiency and productivity: A ERP Software for Schools system reduces the time and errors which are present in manual labor and replaces it with software processes that are far more efficient and accurate when it comes to large data processing. Thus through efficient software, the overall productivity of employees is also expected to increase as their time can now be spent on work that needs their valuable expertise and contribution. ● Reduces Costs: Since most general operations which were previously done by human resources can now be fully automated by the ERP system, the HR costs in retaining the human capital is reduced. Further, since ERP systems are cloud based, there is no need for the school to maintain any data servers physically, thus reducing overhead costs. ● Zero Maintenance: Most well developed ERP systems such as ERP School Software offer a zero maintenance cost since their servers are all cloud based thus schools do not have to invest in or maintain servers or data centre’s. Furthermore, software and system updates are all handled and managed through the company thus promoting a worry free experience for schools regarding software updates and maintenance. ● Bird’s Eye View: ERP systems are capable of providing a bird’s eye view as well as a detailed view of all operations or down to every individual staffer respectively. This helps members such as the management identify areas or individuals who are performing well and those who are in need of training and development thus, promoting accountability, transparency. ● Future Proofing: Since ERP systems are software products, their fundamental characteristic is the ability to meet future requirements of schools. Recent needs such as conducting online examinations and online classes for students can be integrated and implemented through the ERP system itself without the need of looking for external solutions. Entrar ERP offers the ability to conduct online classes and online examinations which can both be managed through the ERP system itself. School ERP systems ensure a positive ROI in the following ways: ● Despite the initial costs of implementing an ERP system may be high, during the long run, the costs of maintenance and ownership continue to remain relatively stable or reduce year over year since the school is not required to maintain any data centre’s or servers as ERP systems are cloud based. Further, software maintenance and updates are managed by the ERP provider, thus freeing the school from any resource allocation regarding this matter. ● ERP systems enable automation of routine administrative tasks, thereby providing the school with the opportunity to reduce their HR overhead cost or reallocate staff to be in charge of other school functions, thereby providing staff with the opportunity for growth and self improvement. Thus, reducing the need for schools to hire more staff to perform other functions when existing staff can be trained. ● Increased Productivity and ensured accuracy. ● Complex computation of large data as well as the availability of various reports to management whenever needed. ● Enabling in demand 21st century features such as Student/Bus Tracking, School Visitor Tracking, Online Classrooms, Online Assessments and more, thus enabling the school to effectively compete. ● Seamless and integrated schooling experience for students, teachers and parents, thereby increasing the school’s appeal to prospective students for admissions as opposed to schools without ERP systems. ● Since ERP systems are software products which can be updated with new features to meet the changing requirements of the school, it becomes unlikely that the school would be required to invest in another ERP system after a period of time. Also, read our story about ERP School Software. The new normal has created tremendous challenges for individuals across all ages and walks of life. With months of intermittent lockdowns and uncertainty, students have been confined to the four walls of their homes due to the closure of educational institutions. This has made it challenging not only for the teachers but for students as well to continue with their regular learning schedule.
However, it is said that the show must go on, thus the following are the ways through which students can be motivated to continue learning in the new normal. ● Learning Apps: Mobile learning apps are the need of the hour through which students will be able to get access to continuous learning of their favorite subjects from their mobile devices in the comfort of their homes. Apps such as Entrar Learning is one the best School Management App in the market, Byju’s, Toppr, and Vedantu provide access to online classes, interactive videos explaining complex concepts, and competitive quizzes that bring in a competitive while learning. ● MOOC Courses: MOOCs are a great way not only to gain knowledge but to also receive a certification upon completion of the course. Courses such as WhiteHack Jr, Swift Playgrounds, and others provide learners with up to date knowledge required for current in-demand skills. ● Reading: Since students are at home, this is a great opportunity for them to develop an interest and get into the habit of reading not only for pleasure but also for knowledge. Apart from traditional reading, students have the opportunity to even listen to some great books through e-books. ● Timetabled Learning: Parents must ensure especially for younger kids with Best ERP Software for Schools, that they follow a specific timetable for their daily learning. This is important as it provides an outlook for the student regarding the day’s activities as well as keeps the student engaged and interested as they learn different subjects. However, it is important to note that sufficient breaks are to be provided. ● Virtual Socialising: Since students are not able to go outside to play with or meet their friends, it would be beneficial if they would be able to socialize at talking to their friends regularly through virtual means which would provide students a channel to communicate with people outside their family circle, thus allowing them to interact with one another, laugh, chat and connect. ● Get Physical: Apart from the above methods, regular physical activity is one of the most important and powerful tools through which students can learn, think, and comprehend better. Thus, students must have some kind of daily physical activity in their routines. There are a number of fitness apps available for download that can assist with promoting physical activity at home. ● Extracurricular activities: Apart from their regular studies students should also be allowed and encouraged to pursue their interests such as learning an instrument, learning to cook, etc that would involve learning of different skills which are also essential in life and would promote a conducive learning environment and a holistic learning experience for the child. It is important to remember that the above-mentioned points are not set in stone as there are various other strategies available, however, in order ensure that students make the most effective use of their time, it is important to get the mix of the daily learning schedule and other activities just right, in order to promote a balanced outcome. “Online learning is not the next big thing; it is the current big thing.”
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June 2021
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